Executive Assistant (UK) - Senior EA & Project Manager.

🚀 Executive Assistant & Project Manager - London (In-Person)
Salary: £50,000-£65,000

Looking for a role where no two days are the same? We're seeking a proactive, high-calibre Executive Assistant & Project Manager to support our CEO and senior leadership in London. You'll be the operational and communications hub, keeping cross-functional projects on track, managing VIP client interactions, and ensuring everything runs smoothly across the business.

What you'll do:

• Own complex, multi-time-zone diaries and drive agendas, packs, minutes, and follow-ups.

• Translate leadership priorities into clear projects with timelines, owners, and success metrics.

• Keep teams aligned (Sales, Design, Ops, Marketing, Finance) and surface risks early.

• Manage VIP client communications via social channels and co-ordinate gifting.

• Organize travel, meetings, and smooth office operations.

• Maintain project boards, templates, SOPs, and structured digital filing.

• Assist with receipts/expenses and light finance admin.

What we're looking for:

• Proven experience supporting C-suite executives or founders.

• Expert diary management, meeting governance, and end-to-end project management.

• Exceptional written and verbal communication.

• Proactive, independent, and able to prioritise under pressure.

• High discretion, emotional intelligence, and diplomatic stakeholder handling.

• Comfortable with tools like Google Workspace, Microsoft Office, ClickUp/PM software, WhatsApp/Slack.

Nice-to-haves:

• Experience in luxury, creative, or founder-led businesses.

• Familiarity with CRM, Shopify, or professional social media communication.

• Event coordination or light finance experience.

Why this role rocks:

• Be the bridge between CEO, teams, and projects in a fast-paced, high-impact environment.

• Work in the heart of London's Hatton Garden.

• Flexibility to manage time zones and peaks while making a tangible impact.

If you thrive on variety, love keeping things organised, and enjoy making projects succeed seamlessly, this is your next move.

📍 Location: London - Hatton Garden (in-person)
⏰ Full-time: Core hours 10:00-18:00

We Are Aspire Ltd are a Disability Confident Commited employer