Executive Producer (Events).

We are currently seeking an Executive Producer (Events). This exciting opportunity will be based in Singapore. For further information about this position, please apply.

Role: Executive Producer

Location: Singapore

Salary: competitive

Role Overview

As an Executive Producer, you will be responsible for ensuring the successful delivery of projects from inception to execution. Working within the production team, you will play a key role in the pre-production process, ensuring the creation of memorable experiences. Your role will involve close interaction with colleagues, partners, suppliers, and clients.

Key to this role is your ability to manage client relationships, understand their needs, and deliver high-quality results. You will be responsible for presenting proposals, leading WIPs (Work In Progress), conducting on-site visits, and managing internal relationships and processes to ensure successful project delivery.

A combination of exceptional time and project management skills, passion, and adaptability will be critical to your success in this position. You will ensure that all elements of the project-from creative concepts to logistics and technical requirements-meet agreed objectives, remain within budget, and exceed client expectations.

Key Responsibilities

• Leadership: Take the lead in directing event executives and vendors, ensuring processes are carried out as required to meet project goals.
• Business Development: Support the Senior team with developing pitches, costings, and specific vendor/production tasks as needed.
• Production Management: Ensure thorough understanding of the brief and manage tasks to facilitate smooth pre-production and on-site processes.
• Team Culture: Work closely with various teams, including Creative, Technical, and Senior Management, to deliver projects as directed.
• Communication: Maintain clear communication with all stakeholders-internally and externally-to ensure alignment on responsibilities, scope, budget, and schedules. This may include client communication for travel arrangements, speaker coordination, and other logistical needs.
• Admin & Support: Oversee Producers and Associate Producers who are managing tasks, leading event coordinators, and ensuring the team stays on top of administrative tasks such as expenses, office support, scheduling, and other operational duties.
• Standard Operating Procedures: Ensure strict adherence to corporate guidelines, templates, and processes as outlined in the company handbook.

Requirements

• Experience: Minimum of 8 years within the industry, with experience on the client side or within an event agency.
• Professional Development: Eagerness to grow your skills and attention to detail, along with a passion for learning and mentoring others.
• Team Spirit: Outgoing, friendly, with a strong sense of team spirit. Able to offer innovative ideas and unique perspectives.
• Project Management: A solid understanding of project management, including administration, organisation, and communication skills with impeccable attention to detail.
• Travel: Willingness to travel on-site for events across the Asia-Pacific region as needed.
• Technical Skills: Strong proficiency in MS Office and Google Suite (Drive, Mail, Sheets, Slides).
• Time Management: Comfortable handling deadlines, managing multiple projects, and balancing conflicting priorities while remaining calm under pressure.

EA License Number: R2198671

Agency License Number: 11C4388

We Are Aspire is acting as an Employment Agency in relation to this vacancy.