Event Services Coordinator.

Aspire is excited to be partnering with an award winning Event Agency. This opportunity will bring you the chance to work with a major client, whilst being a part of a hugely successful agency that pride themselves in delivering world class events.

Headquartered in New York, this company has grown to span over 12 countries with more than 700 team members, all with the desire to connect people to the world's top brands.

If you're looking to develop your career in Events, this is the place to be!

The Event Services Coordinator will consistently deliver exceptional service to our client through excellent operational and logistical facilities management. Along with other team members, the Space & Service Coordinator will represent the company brand on-site within a well-known tech company. This role is ideal for someone with entry-level experience wanting more exposure to the events industry.

RESPONSIBILITIES:

• Handle multiple campuses event requests and assign event/meeting rooms to best optimize space
• Assign team members (Event Managers and Event Service Specialists) to all digital event requests
• Review each request to determine level of support needed and assign accordingly
• Ensure appropriate updated calendar and information is available for all meeting and event requests
• Solicit all appropriate information required for approval process
• Maintain up-to-date communications and pertinent information, including but not limited to approved changes applied to the group and documented conversations with Event Hosts, Event Team Leads and Event Managers
• Monitor cancellations, room usage, and room availability to maximize resource/space usage and client/guest satisfaction
• Audit all assigned space and open space so that Event Leads can best communicate to business units

QUALIFICATIONS:

• 0 - 1+ years' event coordination experience preferred including internships or other applicable experience related to the responsibilities of the role, preferably from within a large venue or hotel
• Bachelor's Degree preferred but not required
• Experience working cross-functionally with all levels of stakeholders in a fast-paced environment
• Creative problem solver, resourceful, team player
• Adaptability to situations and ever-changing demands
• Highly organized with the ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Proactive with a calm and flexible approach to handling pressure
• Experience working on large and complex databases.

Does this sound like you? Please remember to attach your CV here for consideration, and we look forward to hearing from you.

Please note ASPIRE can only respond to those candidates that we feel match the criteria discussed with our client

We Are Aspire is acting as an Employment Agency in relation to this vacancy.

We Are Aspire is acting as an Employment Agency in relation to this vacancy.